IMPORTANT NOTICE – PLEASE READ CAREFULLY
THIS AGREEMENT CONTAINS IMPORTANT TERMS REGARDING YOUR PARTICIPATION IN THE RETREAT, INCLUDING A WAIVER AND RELEASE OF LIABILITY, ASSUMPTION OF RISK, AND LIMITATIONS OF LIABILITY. BY SIGNING THIS AGREEMENT, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE LEGALLY BOUND BY ITS TERMS.
RETREAT: TERMS AND CONDITIONS
These Terms of Service (“Terms”) govern your access to and use of the services provided by Woodland Writers (“Company,” “we,” “us,” “our,” “the host”).
It is the Participant’s responsibility to fully understand the terms and conditions of this waiver prior to registering for the retreat. By registering for or participating in the retreat, the Participant acknowledges that they have read, understood and agree to be bound by these Terms.
Retreat details, including what is and is not included in the retreat package, are described in the Host’s Website. If the Participant has any questions regarding these Terms, the Host encourages the Participant to seek clarification prior to registering or making any payment.
Participation in the retreat constitutes acceptance of these Terms.
PAYMENT TERMS & CANCELLATIONS
1. RETREAT PRICING
1.1 All prices are listed per person and are set well in advance of the retreat start date. Prices include retreat costs only as described on the website; they do not include travel costs to and from the retreat.
1.2 While the Host makes reasonable efforts to ensure all retreat descriptions and pricing information are accurate, the Host reserves the right to correct pricing errors or inaccuracies
2. RETREAT PAYMENT & DEPOSIT
2.1 Payment can be made by credit card via the website. Payment must be made in full to secure a reservation.
2.2 If the Participant selects a payment plan, the Participant agrees that the subsequent payments will automatically be charged to their account every two (2) weeks, beginning two (2) weeks from the date of the first payment.
2.3 If any payment remains unpaid on the 7th day following its due date, the host reserves the right at its sole discretion to:
Cancel the participant’s reservation;
Retain all payments already made in accordance with the cancellation policy, and
Offer the Participant’s spot to another Participant.
2.4 The Host will make reasonable efforts to notify the Participant if a scheduled payment cannot be processed.
2.5 The Host also reserves the right to suspend or terminate the Participant’s restrict your access to the Services or terminate your participation in the Retreat unless and until all outstanding fees have been paid in full. We will make every effort to avoid this situation by contacting you if a payment is missed.
2.6 If the Participant elects to pay through multiple payment/installment plan, the Participant hereby authorizes the Host to automatically charge the payment method provided for all the scheduled installments on their respective due dates without requiring additional information.
2.7 The Participant agrees to maintain a valid and current payment method on file for the duration of the payment plan to promptly update payment information if the payment method becomes expired, invalid or otherwise unable to process payment. If a scheduled payment is declined or cannot be processed for any reason, the Host may notify the Participant and provide a reasonable opportunity to update payment details. If payment is not successfully processed within seven (7) days of the due date, the Host reserves the right, at its sole discretion, to suspend the Participant’s reservation, cancel the Participant’s participation in the retreat, and/or offer the reserved space to another participant.
2.8 The Participant agrees to contact the Host in good faith to resolve any billing concerns prior to initiating a payment dispute or chargeback with their financial institution. Nothing here limits any rights the Participant and the Host may have under applicable consumer laws.
2.9 The Participant remains responsible for all amounts owed. To the extent permitted by applicable law, the Participant agrees to reimburse the Host for any reasonable costs incurred in collecting unpaid balances, administrative costs, collection fees, and reasonable attorney’s fees.
3. STRICT CANCELLATION POLICY
3.1 If the Participant wishes to cancel their retreat reservation, the Participant must notify The Host in writing via email at welcome@woodlandwriters.com.
3.2 Cancellations must be made prior to sixty (60) days before the event and may be eligible for a refund of payments made minus a non-refundable deposit of $250, which represents administrative, planning, and reservation costs incurred by the Host.
3.3 For cancellations made within sixty (60) days before the event, refunds are not guaranteed. Refunds are also not guaranteed for cancellations made prior to sixty (60) days before the event. Refunds will only be issued for cancellations made more than sixty (60) days prior to the event if the event is sold out and the Host is able to resell the Participant’s reserved space. If the Host is able to fill the Participant’s reserved space with another participant, the Host may issue a refund of payments made minus the non-refundable $250 deposit. Any such refund will be processed within fourteen (14) days after the replacement participant’s payment has been received. For events that are not sold out, no efforts will be made to resell the Participant’s reserved space and no refund will be issued. The $250 deposit is non-refundable in all cases, but may be transferred to another retreat in the event of a cancellation, regardless of whether or not a refund is issued.
3.4 If the retreat is not sold out and the Host is unable to fill the Participant’s space, the Participant remains responsible for the full retreat fee, including any remaining installments under a payment plan.
3.5 Except as otherwise required by applicable law, no exceptions to this cancellation policy will be made for circumstances including, but not limited to, weather conditions, natural disasters, terrorism, civil unrest, health changes, personal emergencies, travel disruptions, or other unforeseen events. For this reason, the Host strongly recommends that Participants obtain travel insurance.
3.6 No refunds will be provided to the Participant who arrive late, depart early, or otherwise fail to attend all or part of the retreat.
3.7 Nothing in this policy limits any rights the Participant may have under applicable consumer protection laws.
4. TRANSFER POLICY
4.1 Retreat Reservations are valid only for the specific retreat event and dates for which the Participant registered. Reservations cannot be transferred or applied to a different retreat, event or future date; except as otherwise expressly provided in these Terms or approved in writing by the Host.
4.2 However, subject to Host’s prior approval, the Participant may transfer their reserved spot to another individual if the recipient participant completes all required registration forms, agrees to these Terms and pays any applicable administrative fees.
4.3 The original Participant remains responsible for all amounts owed until the replacement participant's registration and payment obligations have been completed and accepted by the Host.
5. RETREAT CANCELLATIONS
5.1 The Host reserves the right to make reasonable modifications to retreat programming, schedules, accommodations, facilitators, excursions, transportations, meals, or other advertised elements when necessary due to weather conditions, safety considerations, venue requirements, logistical issues, or other circumstances beyond the Host’s reasonable control. The Host will make reasonable efforts to provide comparable alternatives where feasible.
5.2 The Host reserves the right to cancel any retreat prior to departure in the event that there are insufficient participation registrations or if circumstances arise that make the retreat impracticable, unsafe or commercially unreasonable to operate
5.3 In the event that the Host cancels a retreat, the Participant will be offered either:
(i) a full refund of payments made to the Host for the cancelled retreat; or
(ii) a credit that may be applied toward a future retreat organized by the Host, subject to availability.
5.4 Any approved refund will be issued within fourteen (14) days of the cancellation.
5.5 To the fullest permitted by applicable law, the Host will not be responsible for any additional expenses or losses incurred by Participant as a result of retreat modifications or cancellations, including but not limited to airfare, transportations costs, travel documents, visas, vaccinations, equipment, purchases, or other personal travel-expenses related.
5.6 Participants acknowledge that they are responsible for arranging their own travel and related expenses.
6. THIRD PARTY VENDOR DISCLAIMER
6.1 The Host may arrange or recommend accommodations, transportation, excursions, activities, guides, restaurants, or other services provided by independent third-party vendors. The Host does not own, operate, manage, or control these third-party providers and acts solely as a coordinator for retreat programming.
6.2 To the fullest extent permitted by applicable law, the Host shall not be responsible or liable for the acts, omissions, negligence, errors, or failures of any third-party service provider, including but not limited to hotels, transportation companies, excursion operators, activity providers, or local guides. Any services provided by third parties are subject to the terms and conditions of those providers.
7. TRAVEL INSURANCE
7.1 The Host strongly recommends that the Participant obtains travel insurance to protect against unforeseen circumstances that may affect their ability to attend the retreat or complete their travel plans, including but not limited to trip cancellations, travel delays, illness injury, weather events, or other unexpected disruptions..
7.2 Participants are solely responsible for obtaining any desired insurance coverage and for ensuring that any policy purchased adequately meets their individual needs.
7.3 The Host shall not be responsible for any losses, costs, or expenses that would otherwise be covered by travel insurance, including but not limited to travel expenses, cancellations, medical costs, or other travel-related losses.
8. TRAVEL DOCUMENTS
8.1 Participants are solely responsible for obtaining and carrying all required travel documents necessary to attend the retreat, including but not limited to valid passports, visas, vaccinations records, and any other necessary documentation required by applicable authorities.
8.2 For retreats held outside the U.S., all American passport holders are required to have at least six (6) months validity on their passport at time of travel. Participants are responsible for confirming all passport validity requirements applicable to their destination.
8.3 While the Host may provide general Information regarding necessary travel documentation on its website or upon request, such information is provided for convenience only and should not be relied upon as legal or immigration advice.
8.4 The Host shall not be responsible for any consequences resulting from Participant’s failure to obtain or present the required travel documentation, including denial of entry, delay, missed travel arrangements, or inability to attend a retreat.
8.5 Participants are solely responsible for obtaining and maintaining all necessary travel documentation and health requirements necessary to attend the retreat, including but not limited to valid passports, visas, vaccination records, and compliance with any entry or public health requirements imposed by destination authorities. Participants are also solely responsible for obtaining their own travel insurance and medical insurance coverage for the duration of their travel and participation in the retreat.
ROOMMATES
9. ROOMMATE ASSIGNMENTS
9.1 Retreat rates are per person. For accommodations that involve shared rooms, Participants may request a specific roommate at the time of registration.
9.2 If the Participant does not request a specific roommate, the Host will assign a roommate at its discretion. The Host cannot guarantee compatibility between roommates and shall not be responsible for any conflicts, preferences, or dissatisfactions arising from roommates assignment.
9.3 If a Participant experiences significant discomfort or concerns regarding a roommate assignment, the Participant must promptly notify the Host. The Host may, subject to availability, attempt to make reasonable adjustments to room assignments where feasible.
9.4 The Host reserves the right to modify roommate assignments at any time if reasonably necessary due to cancellation, logistical changes, operational needs, or participant concerns.
AGE RESTRICTION
10. UNDER 21
10.1 The Retreat’s events are only open to people aged 21 and over, no exceptions.
10.2 By registering to the retreat the Participant represents and warrants that they meet this age requirement. The Host reserves the right to request proof of age at any time.
10.3 The Host reserves the right to remove any Participant from the Retreat without refund if the Participant engages in unsafe behavior, illegal activity, harassment, excessive intoxication, or conduct that disrupts the retreat experience or endangers others.
ACKNOWLEDGEMENT
11. ASSUMPTION OF RISK
11.1 The Participant acknowledges that they have voluntarily enrolled to participate in this retreat. In consideration of the Host allowing them to participate, the Participant agrees to this release of claims, waiver of liability and assumption of risks. On behalf of themselves, their heirs, executors, successors, administrators and any other person who may have an interest at common law or by operation of statute, the Participant hereby waives any and all claims they or such parties may have now or in the future arising out or related to their participation on the retreat and any associated activity.
11.2 The Participant releases from liability the Host and any teachers, employees, guides, agents or representatives (“the releasees”) for any personal injury, death, property damage or loss of any nature suffered by them as a result of participation in any activity on the retreat or any retreat-related activity, whether on-site or off-site, including but not limited to workshops, recreational activities, excursions, transportations, or informal group activities.
11.3 The Participant releases from liability the Host for any cause whatsoever to the fullest permitted by applicable law including those arising out of, or in any way connected to or occasioned by the ordinary negligence of the releasees.
11.4 The Participant acknowledges that participation in the retreat may involve outdoor environments, shared accommodations, travel, recreational activities, and other circumstances that may involve inherent and unpredictable risk, and the Participant assumes all such risks.
11.5 The Participant further acknowledges that participation in an international retreat may involve additional risks including, but not limited to, international travel, air or ground transportation, unfamiliar environments, local laws and customs, weather conditions, infrastructure limitations, health risks, and activities organized by third-party providers. The Participant voluntarily assumes all such risks associated with travel to and participation in the retreat destination.
PHYSICAL TRAINING RELEASE OF LIABILITY
12. EXPRESS ASSUMPTION OF RISK
12.1 The Participant, the undersigned, is aware that there are significant risks involved in all physical activities, including but not limited to, the physical activities inherent to all recreational activities, and that their participation in any such physical activity carries with it the potential for death, injury, and/or property damage.
12.2 The risks include, but are not limited to, falls which can result in serious injury or death; injury or death due to negligence on the part of the Participant, my instructors or teachers, the Hosts, or other people around me; injury or death due to improper use or failure of equipment; strains and sprains; those risks caused by terrain, facilities, temperature, weather, condition of athletes, equipment, vehicular traffic, actions of other people including, but not limited to, participants, volunteers, spectators, teachers, coaches, and trainers and lack of hydration.
12.3 These risks are not only inherent to physical training and athletics, but are also present for volunteers and spectators.
12.4 The Participant is aware that any of these above-mentioned risks may result in serious injury or death to them and or other retreat participants. The Participant willingly assumes full responsibility for the risks that they are exposing themselves to and accepts full responsibility for any injury or death that may result from participating, volunteering or watching in any physical activity, including archery, hiking, and any and all other retreat events and activities.
12.5 The Participant realizes that liability may arise from negligence or carelessness by the persons or entities being released, from dangerous or defective equipment or property owned, maintained or controlled by them or because of their possible liability without fault.
12.6 The Participant acknowledges that they are responsible for evaluating their own physical and medical condition before participating in any retreat activities, and that they have no physical impairments, injuries, or illnesses that will endanger them or others, or that they have disclosed any such conditions to the Host prior to participation In the event of a medical emergency, the Participant authorizes the Host to obtain emergency medical treatment on their behalf if reasonably necessary. The Participant agrees that any medical expenses incurred shall be the sole responsibility of the Participant, and the Host shall not be responsible for any costs related to medical care, transportation, or emergency services.
12.7 In the event of illness, injury, or medical emergency during the retreat, the Participant authorizes the Host and its representatives to obtain or arrange medical treatment, emergency transportation, or other necessary care on the Participant’s behalf if the Participant is unable to provide consent. The Participant understands that the Host does not provide medical services and agrees that any medical care obtained shall be at the Participant’s sole cost and responsibility.
12.8 The Participant is responsible for informing the Host in advance of any dietary restrictions, food allergies, or medical conditions related to food consumption. While the Host will make reasonable efforts to communicate such needs to venues, chefs, or food providers, the Host cannot guarantee that all dietary requirements or allergy concerns can be fully accommodated. The Participant acknowledges that food preparation may occur in shared kitchens or facilities where allergens may be present. The Participant assumes responsibility for managing their own dietary needs and releases the Host from any liability related to food allergies, dietary restrictions, or reactions to food served during the Retreat.
12.9 If a Participant becomes ill or exhibits symptoms of contagious illness during the Retreat, the Host may require the Participant to refrain from certain activities or leave the Retreat environment if necessary to protect the health and safety of others.
12.10 The Participant acknowledges that they are willingly participating in the retreat's activities and that they have assumed all risks as described above.
12.11 In consideration for the Participant being allowed to participate in the activities offered, the Participant, the undersigned hereby releases The Host, their principals, teachers, agents, employees, and volunteers from any and all liability, claims, demands, actions or rights of action, which are related to, arise out of, or are in any way connected with their participation in this activity, including those allegedly attributed to the ordinary negligent acts or omissions of the above mentioned parties, to the fullest extent permitted by applicable law.
12.12 This agreement shall be binding upon the Participant, their successors, representatives, heirs, executors, assigns, or transferees. If any portion of this agreement is held invalid, the Participant agrees that the remainder of the agreement shall remain in full legal force and effect.
13 INDEMNIFICATION
13.1 The participant recognizes that there is risk involved in the types of activities offered. Therefore the participant accepts financial responsibility for any injury that the participant may cause either to him/herself or to any other participant due to his/her negligence or intentional acts or omissions.
13.2 Should the above mentioned parties, or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, the Participant agrees to reimburse them for such fees and costs.
13.3 The Participant further agrees to indemnify and hold harmless the Host and the hosting organization, their principals, agents, employees, and volunteers from liability for the injury or death of any person(s) and damage to property that may result from my negligent or intentional act or omission while participating in activities offered. This includes but is not limited to parks, recreational areas, playgrounds, areas adjacent to main building, and/or any area selected for training.
13. 4 To the fullest permitted by applicable law, the total liability of the Host arising out of or related to the Retreat, these Terms, or the Participant’s participation in any retreat activities shall not exceed the total amount actually paid by the Participant to the Host for the retreat.
13. 5 In no event shall the Host be liable for any indirect, incidental, consequential, special, or punitive damages, including but not limited to loss of travel expenses, loss of time, or personal inconvenience. The limitations set forth in this section apply regardless of the form of action, whether in contract, tort (including negligence), strict liability, or otherwise, and even if the Host has been advised of the possibility of such damages. Nothing in this Agreement is intended to limit liability that cannot be excluded or limited under applicable law.
13.6 The Host shall not be responsible for any loss, theft, or damage to personal property belonging to Participants during the Retreat, including but not limited to luggage, electronics, travel documents, or personal belongings.
14. FORCE MAJEURE
14.1 The Host shall not be liable or responsible for any failure or delay in the performance of its obligations if such failure or delay is due to events beyond the Host’s reasonable control, including but not limited to acts of God, natural disasters, severe weather, wildfires, floods, earthquakes, epidemics, pandemics, public health emergencies, government orders or restrictions, travel disruptions, labor disputes, venue closures, utility failures, or transportation interruptions (each, a “Force Majeure Event”). In the event of a Force Majeure Event that makes the Retreat impossible, illegal, or impracticable to conduct as planned, the Host reserves the right to reschedule, modify, relocate, or cancel the Retreat. If the Retreat is canceled due to a Force Majeure Event, the Host may, at its sole discretion, offer Participants a credit toward a future retreat or a partial refund, less any non-recoverable expenses already incurred.
MEDIA
15. PERMISSION FOR CAPTURE AND USE
15.1 Media is defined as photography, video recording, written or verbal testimonial, or any other form of capturing a person’s image, likeness, voice or appearance.
15.2 For good and valuable consideration, the Participant grants to the Host the the irrevocable, perpetual, worldwide and royalty-free right and permission to captured, use, reproduce, edit, publish, distribute, and display any media that has been or may be captured during the retreat in which the Participant appears, whether individually or together with others.
15.3 The Host may use such Media in whole or in part, alone or in combination with other materials, in any and all media formats and distribution channels now known or later developed, including but not limited to websites, social media, promotional materials, marketing campaigns, advertising, publications, and other commercial or educational purposes, without compensation to the Participant.
15.4 The Participant authorizes the Host to use the Participant’s name, image, likeness, and voice in connection with such Media if the Host chooses to do so.
15.5 The Participant irrevocably releases, discharges, and agrees to hold harmless the Host and its affiliates, representatives, employees, contractors, licensees, and assigns from any and all claims, demands, or causes of action arising out of or related to the use of such Media, including but not limited to claims for defamation, invasion of privacy, right of publicity, or any similar claim.
15.6 This authorization and release shall also inure to the benefit of the Host’s successors, licensees, partners, affiliates, and assigns.
15.7 The Participant represents and warrants that they are at least 21 years of age, legally competent to enter into this agreement, and have the full authority to grant the rights described herein.
15.8 The Participant acknowledges that they have read and fully understand this Media Release and agree that it shall be binding upon the Participant and their heirs, legal representatives, and assigns.
WAIVER
16. RELEASE AND WAIVER OF LIABILITY
16.1 The Participant on behalf of their assignees, heirs, distributees, guardians, and legal representatives, agrees not to make any claim against, sue or otherwise pursue legal action against the Host, their affiliates, teachers, employees, agents or volunteers or any of their affiliated organizations for any injury, illness, loss, damage or death arising out or related to participation in The Host’s retreats, to the fullest extent permitted by applicable law.
16.2 The Participant hereby fully releases, waives and discharges the Host, and its affiliates, agents, instructors, employees, contractors, volunteers and affiliated organizations from any all actions, claims demands, causes of actions, damages, liabilities, or expense, whether known or unknown, that the Participant, their assigns, heirs, distributees, guardians, and legal representatives now have or may hereafter have for injury, losses, damage, or death resulting from their participation in the Host’s retreats.
16.3 The Participant represents and warrants that they are medically, physically, emotionally and otherwise fit and able to participate in the Host’s retreats.
16.4 The Participant acknowledges and agrees they are solely responsible for their health, safety, well-being during the retreat and agrees to follow all safety guidelines, instructions and directions prescribed by the Host or its representatives.
16.5 By agreeing to the terms outlined here and elsewhere on the the Host’s website or retreat materials, the Participant voluntarily assumes all risks associated with participation in the Retreat and irrevocably releases and discharges the Host from any liability for damages, injuries, or losses that may occur in connection with such participation.
16.6 This Agreement shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of laws rules. Any dispute, claim, or controversy arising out of or relating to this Agreement, the Retreat, or the Participant’s participation in any Retreat activities shall first be attempted to be resolved through good-faith informal negotiations between the parties. If the dispute cannot be resolved informally, it shall be resolved exclusively by binding arbitration administered by the American Arbitration Association in accordance with its applicable rules. The arbitration shall take place in the State of Delaware], and the decision of the arbitrator shall be final and binding on the parties. The Participant waives the right to bring or participate in any class action or collective action against the Host. Notwithstanding the foregoing, the Host may seek injunctive or equitable relief in any court of competent jurisdiction to protect its intellectual property or confidential information.
16.7 These Terms constitute the entire agreement between the Participant and the Host and supersede any prior communications, representations, or agreements, whether written or oral.If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. By signing below, the Participant acknowledges that they have carefully read this Agreement, fully understand its terms, and voluntarily agree to be bound by them. The Participant acknowledges that this Agreement includes a release of liability, waiver of claims, assumption of risk, and indemnification provisions, and that they are signing it freely and voluntarily.
WRITING CHALLENGE: TERMS & CONDITIONS
Last updated Oct, 2026
These Terms and Conditions (“Terms”), together with the Terms of Service, govern participation in writing challenges organized by WOODLAND WRITERS (“Company”). By registering for or participating in a writing challenge, each participant agrees to be bound by these Terms.
1.ELIGIBILITY
1.1 The Challenge is open to individuals who are at least eighteen (18) years of age at the time of entry, unless otherwise stated in the specific challenge announcement.
1.2 The Company reserves the right to verify at any time.
2.REGISTRATION AND ENTRY FEES
2.1 Participants must complete registration through the designated platform and pay the applicable entry fee, in order to participate.
2.2 Registration is considered complete only once payment has been successfully processed and the participant has received confirmation of registration.
2.3 Entry fees are non-transferable except as expressly stated in these Terms.
3. SUBMISSIONS
3.1 All submissions must be submitted through the designated submission platform (currently Award Force).
3.2 Participants are solely responsible for ensuring that their submission is successfully uploaded and received prior to the applicable deadline. Late submissions past the deadline will not be accepted, no exceptions.
3.3 The Company is not responsible for technical issues, internal failures, platform errors, or other issues that may prevent a submission from being received.
4.SUBMISSIONS GUIDELINES
4.1 Submissions must comply with all guidelines, prompts, formatting requirements, and word limits provided in connection with the Challenge.
4.2 Unless otherwise stated:
Submissions must be original works created by the submitting Author;
Submissions must not infringe upon the intellectual property or other rights of any third party;
Submissions must not contain plagiarized material, and
Submissions must not have been generated primarily by artificial intelligence tools unless expressly permitted in the challenge rules.
4.3 The Company reserves the right to determine whether a submission complies with the applicable guidelines.
5. CONTENT STANDARDS
5.1 Submissions must not contain content that is unlawful, defamatory, discriminatory, abusive, threatening, obscene, or otherwise inappropriate.
5.2 Submissions that include bigotry, hate speech, harassment, or other offensive material may be rejected or disqualified at the Company’s sole discretion.
5.3 The Company reserves the right to remove, reject, or disqualify any submission that it determines violates these Terms or is inconsistent with the spirit or integrity of the Challenge.
6. JUDGING AND SELECTION OF WINNERS
6.1 Submissions will be evaluated by a panel of judges selected by the Company.
6.2 Submissions may be evaluated based on criteria including, but not limited to:
Originality;
Creativity;
Adherence to the prompt;
Quality of writing, and
Overall impact.
6.3 Judges will use a scoring rubric or evaluation guidelines determined by the Company.
6.4 All judging decisions are final and binding.
6.5 The Company reserves the right to interpret judging criteria and resolve any disputes relating to the judging process.
7. AUTHOR OWNERSHIP AND INTELLECTUAL PROPERTY
7.1 Authors retain full ownership and copyright in their submitted work.
7.2 Nothing in these Terms transfer ownership of any submission to the Company or the judges.
7.3 The Company claims no ownership interest in participant’s stories.
8. LIMITED LICENSE TO THE COMPANY
8.1 By participating in the Challenge. Authors grant the Company a limited, non-exclusive, worldwide, royalty-free license to:
Publish winning submissions;
Display or promote winning entries;
Reference story titles and author names, and
Share excerpts of submissions.
For purposes related to: announcing winners; promoting the Challenge; marketing future challenges, or documenting the results of the Challenge
8.2 The license does not grant the Company the right to commercially exploit or sell participant’s work without additional written permission from the Author.
9. PROTECTION OF PARTICIPANT’S INTELLECTUAL PROPERTY
9.1 The Company respects the Intellectual Property rights of the Authors and takes reasonable steps to protect submitted materials.
9.2 Submissions will only be shared with the Judges or personnel involved in the administration of the Challenge.
9.3 Judgers and administrators may be required to agree to confidentiality obligations relating to submissions. However, the Company cannot guarantee absolute confidentiality or protection against unauthorized copying by third parties. Participants submit their work at their own risk.
10. USE OF PARTICIPANTS NAMES AND TITLES
10.1 Participants acknowledge that the Company may publicly reference the following information in connection with the Challenge:
Participant names;
Story titles;
Rankings or awards, and
Participation in the Challenge.
This may occur in the Company’s website, newsletters, social media channels, or promotional materials.
11. REFUND POLICY
11.1 Participants may request a refund up to seventy-two (72) hours prior to the official start of the Challenge, defined as the time when prompts are distributed to participants.
12. WINNER AWARDS
12.1 Prizes will be distributed within thirty (60) days following the official announcement of winners.
12.2 Payments may be made via check, PayPal, or another payment method determined by the Company.
12.3 Winners are solely responsible for any taxes, reporting obligations, or banking fees associated with receiving prize payments.
13. DISQUALIFICATION
13.1 The Company reserves the right to disqualify any participant who:
Violates these Terms;
Submits plagiarized content;
Attempts to manipulate the judging process;
Engages in harassment or misconduct related to the Challenge, or
Provides false or misleading information.
13.2 Disqualification may result in forfeiture of prizes and exclusion from future challenges.
14. LIMITATION OF LIABILITY
14.1 To the maximum extent permitted by law, the Company shall not be liable for:
Lost or corrupted submissions;
Technical failures or platform outages;
Internet disruptions;
Administrative errors, or
Delays in prize delivery.
14.2 To the maximum extent permitted by applicable law, in no event shall the Company, its affiliates, officers, employees, contractors, judges, or partners be liable for any indirect, incidental, consequential, special, or punitive damages, including but not limited to loss of profits, loss of data, loss of opportunity, or reputational harm, arising out of or related to participation in the Challenge, even if the Company has been advised of the possibility of such damages.The total liability of the Company arising out of or related to the Challenge shall not exceed the amount of the entry fee paid by the Participant, if any.
15. INDEMNIFICATION
15.1 Participants agree to indemnify, defend, and hold harmless Forest & Fawn, its officers, employees, contractors, judges, affiliates, and partners from and against any and all claims, liabilities, damages, losses, or expenses (including reasonable legal fees) arising out of or related to:
The Participant’s submission;
Any alleged infringement of intellectual property rights;
Any violation of these Terms, or
The Participant’s participation in the Challenge.
15.2 By participating in the Challenge, participants agree to release and hold harmless the Company, its affiliates, officers, employees, contractors, judges, and partners from any claims, demands, or causes of action arising out of or relating to participation in the Challenge, including but not limited to disputes regarding judging decisions, rankings, or prize awards.
16. IDEA DISCLAIMER
16.1 The Company received numerous creative submissions. Participants acknowledge that ideas contained in submissions may be similar to ideas independently developed by other participants or by the Company.
16.2 Participation in the Challenge does not create any obligation for the Company to use or develop any submitted ideas.
17. MODIFICATION OR CANCELLATION
17.1 The Company reserves the right to modify, suspend, or cancel the Challenge at any time if necessary due to technical issues, fraud, legal concerns, or other circumstances that may affect the fairness or administration of the Challenge.
17.2 The Company reserves the right to substitute judges or modify the judging panel if necessary.
17.3 The Company shall not be liable for any delay, interruption, or failure to perform its obligations under these Terms due to events beyond its reasonable control, including but not limited to natural disasters, acts of government, war, terrorism, internet outages, technical failures, labor disputes, or other unforeseen circumstances.
17.4 In such events, the Company reserves the right to modify, suspend, or cancel the Challenge.
18. REPRESENTATIONS AND WARRANTIES
18.1 Participant represents and warrants that:
The submitted work is the Participant’s original creation;
The submission does not infringe upon the intellectual property, privacy, publicity, or other rights of any third party;
The submission does not contain any unlawful, defamatory, or harmful material;
The Participant has full right, power, and authority to submit the work and grant the rights described in these Terms; and
The submission complies with all applicable laws and regulations.
18.2 Participants acknowledge that any breach of these representations may result in disqualification and potential legal liability.
19.RIGHT TO INVESTIGATE
19.1 The Company reserves the right to investigate any suspected violation of these Terms or misconduct related to the Challenge.
19.2 Participants agree to cooperate with any such investigation and provide additional information if reasonably requested by the Company.
20.NO EMPLOYMENT OR AGENCY RELATIONSHIP
20.1 Participation in the Challenge does not create any partnership, joint venture, employment, or agency relationship between the Participant and the Company.
21. PRIVACY
21.1 Personal information collected in the Challenge will be used solely for purposes of administering the Challenge and communicating with participants.
22. GOVERNING LAW
22.1 These Terms shall be governed by and construed in accordance with the laws of the State of Washington, without regard to conflict of law principles. Any dispute, claim, or controversy arising out of or relating to these Terms or the Challenge shall be resolved through binding arbitration rather than in court, except that either party may bring an individual claim in small claims court if eligible. The arbitration shall be administered by the American Arbitration Association in accordance with its applicable rules. The arbitration shall take place in the State of Delaware unless otherwise agreed by the parties. Participants agree that any dispute resolution proceedings will be conducted on an individual basis and not as part of any class, collective, or representative action. Judgment on the arbitration award may be entered in any court having jurisdiction.
22.2 Participants agree that any disputes shall be resolved on an individual basis only and waive any right to participate in any class action, class arbitration, or representative proceeding.Participants waive any right to a trial by jury in any dispute arising out of or relating to these Terms or the Challenge.
23. MISCELLANEOUS
23.1 If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.
23.2 The failure of the Company to enforce any provision of these Terms shall not be deemed a waiver of that provision or of the right to enforce it at a later time.
23.3 The Company may assign or transfer its rights and obligations under these Terms at its discretion. Participants may not assign or transfer their rights or obligations under these Terms without the prior written consent of the Company.
23.4 These Terms constitute the entire agreement between the Company and participants regarding the Challenge and supersede all prior or contemporaneous communications or agreements relating to the subject matter.
24. ACCEPTANCE OF TERMS
24.1 By registering for or participating in the Challenge, participants acknowledge that they have read, understood, and agree to be bound by these Terms and Conditions.
MEMBERSHIPS: TERMS & CONDITIONS
These Terms and Conditions (“Terms”), together with the Company’s Terms of Services, govern the participation in any monthly membership offered by WOODLAND WRITERS (“Company”) no or in the future (each, a “Membership”). The features, price, and schedule applicable to each Membership are set forth on the corresponding sales or enrollment page (the “Sales Page”). By joining or participating in a Membership, each member (a “Member”) acknowledges that they have read and agree to be bound by these Terms and the Company’s Terms of Service.
1. ELIGIBILITY
1.1. Memberships are open to individuals who are at least eighteen (18) years of age at the time of joining.
1.2 Additional eligibility requirements, if any, will be stated on the applicable Sales Page.
1.3 The Company reserves the right to verify eligibility at any time and to cancel any Membership that does not meet these requirements.
2. MEMBERSHIP ACCESS AND PLATFORM
2.1 Memberships are hosted on a third-party platform (currently “Mighty Networks”, “Platform”). Members must create an account on the Platform and agree to the Platform’s own terms of service and privacy policy.
2.2 The Company may change the Platform at any time and will give Members reasonable notice of any change.
2.3 The Company is not responsible for Platform outages, technical failures, data loss, or changes to Platform features outside of its control.
3.BILLING AND AUTOMATIC RENEWAL
3.1 Memberships are billed on a recurring monthly basis, beginning on the date of joining, until cancelled by the Member or ended by the Company.
3.2 By joining, the Member authorizes the Company and its payment processors to charge the Member’s selected payment method each billing period at the current Membership price.
3.3 The Company may change Membership pricing. Members will receive at least thirty (30) days’ notice before a price change applies to their Membership.
3.4 If a payment fails, the Company may suspend or terminate access until payment is successfully processed. The Member remains responsible for any outstanding amounts.
4.CANCELLATION AND REFUNDS
4.1 Members may cancel at any time through their Platform account settings or by emailing info@woodlandwriters.com.
4.2. Cancellation takes effect at the end of the current billing period. The Member will keep access until that date and will not be charged again.
4.3 Payments already made are non-refundable, and no partial or prorated refunds are given for unused time in a billing period, except as stated in Section 12.
5.WHAT THE MEMBERSHIP INCLUDES
5.1 Each Membership includes the offerings described on its Sales Page, which may include live calls, workshops, guest speaker sessions, community forums, recordings, etc.
5.2 Membership does not include personalized one-on-one (1:1) mentorship, coaching, editing or manuscript review from the Company, its team, or guest speakers, unless expressly stated on the Sales Page.
5.3 Any critique partner matching or peer feedback is between Members. The Company does not guarantee the quality, timeliness, or outcome of any peer feedback or partnership.
5.4 The Company does not guarantee any particular result from participation, including completion of a project, publication, representation, or income.
6.INDIVIDUAL ACCESS; NO SHARING
6.1 Each Membership is for one (1) individual only and is non-transferable.
6.2 Members may not share their login credentials, Membership access, live call links, or replay links with any other person.
6.3 The Company may suspend or terminate, without refund, any Membership that it reasonably believes is being shared.
7.COMPANY CONTENT AND PROPRIETARY INFORMATION
7.1 All materials provided in a Membership, including workshops, recordings, replays, slides, worksheets, prompts, templates, and resource library content (“Company Content”), are owned by the Company or its guest speakers and are protected by copyright and other laws.
7.2 Members receive a limited, personal, non-exclusive, non-transferable license to access and use Company Content for their own personal, non-commercial creative development during their Membership.
7.3 Members may not copy, record, screenshot for distribution, download (except where the Platform allows it), share, resell, publish, teach, or create derivative courses or products from Company Content.
7.4 Members may not upload Company Content to any artificial intelligence tool or dataset.
7.5 These obligations continue after the Membership ends.
8. MEMBER CONTENT AND INTELLECTUAL PROPERTY OF OTHER MEMBERS
8.1 Members retain full ownership and copyright of the writing and other content they share in the community (“Member Content”).
8.2 Members may grant the Company a limited, non-exclusive, royalty-free license to host, display, and store Member Content within the Membership solely to operate the community. The Company will not publish or commercially use Member Content outside the Membership without the Member’s written permission.
8.3 Work shared by other Members is shared in confidence, for feedback and community purposes only. Members agree not to copy, share, repost, publish, adapt, or upload to any artificial intelligence tool another Member’s work, ideas, or personal information without that Member’s express written permission.
8.4 Members represent that Member Content they share is their own original world and does not infringe the rights of any third party.
8.5 The Company takes reasonable steps to keep the community private, but it cannot guarantee that other Members or third parties will not copy or misuse the Member Content. Members share their work at their own risk. The Company is not responsible or liable for the actions of any Member or third party, including any infringement of a Member’s intellectual property.
8.6 Members who believe their work has been misused should report it to info@woodlandwriters.com. The Company may investigate and may remove content or Members as described in Section 10.
9. COMMUNITY GUIDELINES (Rules of Engagement)
9.1 Members agree to treat other Members, guest speakers, and the Company team with respect and kindness.
9.2 Members may not:
Harass, bully, threaten, intimidate, or demean any person;
Post content that is hateful, discriminatory, defamatory, obscene, or unlawful;
Share another person’s personal information or private messages without consent;
Give critique in a hostile or personally insulting way;
Spam, solicit, or promote products or services without the Company’s permission, and
Violate the confidentiality of the community or any other part of these Terms.
9.3 The Company may publish additional community guidelines on the Platform, which form part of these Terms.
10. REMOVAL AND TERMINATION
10.1 The Company reserves the right, at its sole discretion, to remove content and to suspend or terminate any Member’s access, with or without warning, for violating these Terms or for conduct the Company considers harmful to the community.
10.2 Members removed for a violation are not entitled to any refund and may be barred from future Company offerings.
10.3 The Company reserves the right to investigate suspected violations, and Members agree to cooperate with reasonable requests for information.
11. RECORDINGS
11.1 Live calls and events may be recorded and made available to Members as replays.
11.2 By attending a live session, Members consent to their name, voice, image, and comments being included in the recording for use within the Membership. Members who do not wish to appear may turn off their camera.
11.3 The Company will not use recordings that include Members outside the Membership without their permission.
12. CHANGES TO OR CLOSURE OF A MEMBERSHIP
12.1 The Company may change the content, features, schedule, guest speakers, or format of any Membership at any time.
12.2 The Company reserves the right to pause or permanently close any Membership at any time.
12.3 If a Membership is closed, recurring billing will stop and any Member who has prepaid for time after the closing date will receive a prorated refund for the unused portion. No other compensation will be owed.
12.4 The Company shall not be liable for delays or failure to perform caused by events beyond its reasonable control, including natural disasters, internet or platform outages, or illness.
13. FTC COMPLIANCE AND DISCLOSURES
13.1 The Member acknowledges that:
The Membership may include discussions, recommendations, or references to products or services.
The Company, its representatives, or members may have material connections (including financial relationships, partnerships, affiliate relationships, or sponsorships).
13.2 The Company will comply with applicable laws and regulations, including the Federal Trade Commission (FTC) guidelines on endorsements and testimonials, and will disclose material connections where required.
13.3 If the Member promotes, recommends, or discuss any product or service within the Membership in exchange for compensation, free products, affiliate commissions, or any other benefit, the Member agrees to:
Clearly and conspicuously disclose such relationships.
Ensure that the statements are truthful and not misleading.
Comply with all applicable advertising and consumer protection laws.
14. NO PROFESSIONAL ADVICE
14.1 Content provided within the Membership is for informational and educational purposes only.
14.2 The Company does not provide:
Legal advice.
Medical advice.
Financial advice.
Therapeutic or professional advice.
Any reliance on content within the Membership is at Member’s own risk.
15. MISCELLANEOUS
15.1 The Company may update these Terms from time to time. Material changes will be communicated to Participants by email or on the Platform. Continued participation after changes take effect constitutes acceptance of the updated Terms.
15.2 These Terms, together with the Company's Terms of Service and the applicable Sales Page, constitute the entire agreement between the Company and Members with respect to the Membership. In the event of any conflict between these documents, these Terms shall control with respect to Membership-specific matters, the Terms of Service shall control with respect to general legal terms and conditions, and the applicable Sales Page shall control with respect to the Membership’s price and included features, unless expressly provided otherwise in these Terms or the Terms of Service.
15.2 By purchasing, joining, or participating in the Membership, Members acknowledge that they have had the opportunity to review and agree to be bound by these Terms and Conditions and the Company's applicable Terms of Service.
COHORT PROGRAMS: TERMS & CONDITIONS
Last updated Oct, 2026
These Terms and Conditions (“Terms”), together with the Company’s Terms of Service, govern participation in any cohort-based program offered by WOODLAND WRITERS (the “Company”) (each, a “Program”). The dates, duration, live call schedule, deliverables, and price applicable to each Program are set forth on the corresponding sales or enrollment page (the “Sales Page”). By enrolling in or participating in a Program, each participant (a “Participant”) acknowledges that they have read and agree to be bound by these Terms and the Company’s Terms of Service.
1. ELIGIBILITY
1.1 Programs are open to individuals who are at least eighteen (18) years of age at the time of enrollment.
1.2 Additional eligibility requirements, if any, will be stated on the applicable Sales Page.
1.3 The Company reserves the right to verify eligibility at any time and to cancel any enrollment that does not meet these requirements.
2.ENROLLMENT AND PAYMENT
2.1 Enrollment is complete only once payment has been successfully processed (or the first installment of a payment plan) has been successfully processed and the Participant has received confirmation.
2.2 Participants who choose a payment plan agree to complete all scheduled payments, whether or not they continue to participate.
2.3 If a payment fails, the Company may suspend access until the balance is paid.
3. PROGRAM DURATION AND DELIVERABLES
3.1 Each Program runs for the time frame stated on its Sales Page.
3.2 The Company’s commitments, including the number, frequency, and times of live calls and any other included materials or support, are those stated on the Sales Page at the time of enrollment.
3.3 Access to the Program space, materials, and recordings will be available for the Program period plus 30 days unless otherwise stated on the Sales Page.
3.4 The Company does not guarantee any particular result from participation, including completion of a manuscript, publication, representation, or income.
4. CANCELLATION AND REFUNDS
4.1 Participants may cancel at any time.
4.2. Cancellation takes effect at the end of the current billing period. Participants will keep access until that date and will not be charged again.
4.3 Payments already made are non-refundable, and no partial or prorated refunds are given for unused time in a billing period, except as stated in Section 12.
5. NO PERSONALIZED MENTORSHIP UNLESS STATED
5.1 Programs do not include personalized one-on-one (1:1) mentorship, coaching, editing, or manuscript review from the Company, its team, or guest speakers, unless expressly stated on the Sales Page.
5.2 Where 1:1 support is included, its amount and format are limited to what the Sales Page describes and must be used within the Program period unless otherwise stated
5.3 Any peer feedback if between Participants. The Company does not guarantee its quality, timeliness, or outcome.
6. INDIVIDUAL ACCESS; NO SHARING
6.1 Each enrollment is for one (1) individual only.
6.2 Participants may not share their login credentials, Program access, live call links, or replay links with any other person.
6.3 The Company may suspend or terminate, without refund, any enrollment that it reasonably believes is being shared.
7. COMPANY CONTENT AND PROPRIETARY INFORMATION
7.1 All materials provided in a Program, including curriculum, lessons, recordings, slides, worksheets, prompts, and templates (“Company Content”), are owned by the Company or its guest speakers and are protected by copyright and other laws.
7.2 Participants received a limited, personal, non-transferable, non-exclusive license to access and use Company Content for their own personal, non-commercial creative development.
7.3 Participants may not copy, record, screenshot for distribution, download (except where the Platform allows it), share, resell, publish, teach, or create derivative courses or products from Company Content.
7.4 Participants may not upload Company Content to any artificial intelligence tool or dataset.
7.5 These obligations continue after the Program ends.
8. PARTICIPANT CONTENT AND INTELLECTUAL PROPERTY OF OTHER PARTICIPANTS
8.1 Participants retain full ownership and copyright of the writing and other content they share in the Program (“Participant Content”).
8.2 Participants grant the Company a limited, non-exclusive, royalty-free license to host, display, and store Participant Content within the Program solely to operate it. The Company will not publish or commercially use Participant Content outside the Program without the Participant’s written permission.
8.3 Work shared by other Participants is shared in confidence, for feedback and learning purposes only. Participants agree not to copy, share, repost, publish, adapt, or upload to any artificial intelligence tool another Participant’s work, ideas, or personal information without that Participant’s express written permission.
8.4 Participants represent that Participant Content they share is their own original work and does not infringe the rights of any third party.
8.5 The Company takes reasonable steps to keep the Program private, but it can not guarantee that other Participants or third parties will not copy or misuse Participant Content. Participants share their work at their own risk. The Company is not responsible or liable for the actions of any Participant or third party, including any infringement of a Participant’s intellectual property.
8.6 Participants who believe their work has been misused should report it to info@woodlandwriters.com. The Company may investigate and may remove content or Participants as described in Section 10.
9. COMMUNITY GUIDELINES (RULES OF ENGAGEMENT)
9.1 Participants agree to treat other Participants, guest speakers, and the Company team with respect and kindness.
9.2 Participants may not:
Harass, bully, threaten, intimidate, or demean any person;
Post content that is hateful, discriminatory, defamatory, obscene, or unlawful;
Share another person’s personal information or private messages without consent;
Give critique in a hostile or personally insulting way;
Spam, solicit, or promote products or services without the Company’s permission, and
Violate the confidentiality of the community or any other part of these Terms.
10. REMOVAL FROM A PROGRAM
10.1 The Company reserves the right, at its sole discretion, to remove content and to suspend or remove any Participant, with or without warning, for violating these Terms or for conduct the Company considers harmful to the cohort.
10.2 Participants removed for a violation are not entitled to any refund, remain responsible for any outstanding payment, and may be barred from future Company offerings.
10.3 The Company reserves the right to investigate suspected violations, and Participants agree to cooperate with reasonable requests for information.
11. RECORDINGS
11.1 Live calls may be recorded and made available to Participants in the same cohort as replays.
11.2 By attending a live session, Participants consent to their name, voice, image, and comments being included in the recording for use within the Program. Participants who do not wish to appear may turn off their camera.
11.3 The Company will not use recordings that include Participants outside the Program without their permission.
12. CHANGES OR CANCELLATIONS BY THE COMPANY
12.1 The Company may reschedule individual calls, substitute guest speakers, or make reasonable changes to the Program format, and will give Participants as much notice as practicable.
12.2 The Company may cancel a Program if necessary due to low enrollment, illness, emergencies, or other circumstances. In the event of such cancellation, the Company shall provide a full refund of any fees paid by the participant for the canceled Program.
12.3 The Company shall not be liable for delays or failure to perform caused by events beyond tis reasonable control, including natural disasters, internet or platform outages, or illness.
13. MISCELLANEOUS
13.1 The Company may update these Terms from time to time. Material changes will be communicated to Participants by email or on the Platform. Continued participation after changes take effect constitutes acceptance of the updated Terms.
13.2 These Terms, together with the Company's Terms of Service and the applicable Sales Page, constitute the entire agreement between the Company and Participants with respect to the Program. In the event of any conflict between these documents, these Terms shall control with respect to Program-specific matters, the Terms of Service shall control with respect to general legal terms and conditions, and the applicable Sales Page shall control with respect to the Program's price and included features, unless expressly provided otherwise in these Terms or the Terms of Service.
13.2 By purchasing, joining, or participating in the Program, Participants acknowledge that they have had the opportunity to review and agree to be bound by these Terms and Conditions and the Company's applicable Terms of Service.