COHORT PROGRAMS: TERMS & CONDITIONS
Last updated Oct, 2026
These Terms and Conditions (“Terms”), together with the Company’s Terms of Service, govern participation in any cohort-based program offered by WOODLAND WRITERS (the “Company”) (each, a “Program”). The dates, duration, live call schedule, deliverables, and price applicable to each Program are set forth on the corresponding sales or enrollment page (the “Sales Page”). By enrolling in or participating in a Program, each participant (a “Participant”) acknowledges that they have read and agree to be bound by these Terms and the Company’s Terms of Service.
1. ELIGIBILITY
1.1 Programs are open to individuals who are at least eighteen (18) years of age at the time of enrollment.
1.2 Additional eligibility requirements, if any, will be stated on the applicable Sales Page.
1.3 The Company reserves the right to verify eligibility at any time and to cancel any enrollment that does not meet these requirements.
2.ENROLLMENT AND PAYMENT
2.1 Enrollment is complete only once payment has been successfully processed (or the first installment of a payment plan) has been successfully processed and the Participant has received confirmation.
2.2 Participants who choose a payment plan agree to complete all scheduled payments, whether or not they continue to participate.
2.3 If a payment fails, the Company may suspend access until the balance is paid.
3. PROGRAM DURATION AND DELIVERABLES
3.1 Each Program runs for the time frame stated on its Sales Page.
3.2 The Company’s commitments, including the number, frequency, and times of live calls and any other included materials or support, are those stated on the Sales Page at the time of enrollment.
3.3 Access to the Program space, materials, and recordings will be available for the Program period plus 30 days unless otherwise stated on the Sales Page.
3.4 The Company does not guarantee any particular result from participation, including completion of a manuscript, publication, representation, or income.
4. CANCELLATION AND REFUNDS
4.1 Participants may cancel at any time.
4.2. Cancellation takes effect at the end of the current billing period. Participants will keep access until that date and will not be charged again.
4.3 Payments already made are non-refundable, and no partial or prorated refunds are given for unused time in a billing period, except as stated in Section 12.
5. NO PERSONALIZED MENTORSHIP UNLESS STATED
5.1 Programs do not include personalized one-on-one (1:1) mentorship, coaching, editing, or manuscript review from the Company, its team, or guest speakers, unless expressly stated on the Sales Page.
5.2 Where 1:1 support is included, its amount and format are limited to what the Sales Page describes and must be used within the Program period unless otherwise stated
5.3 Any peer feedback if between Participants. The Company does not guarantee its quality, timeliness, or outcome.
6. INDIVIDUAL ACCESS; NO SHARING
6.1 Each enrollment is for one (1) individual only.
6.2 Participants may not share their login credentials, Program access, live call links, or replay links with any other person.
6.3 The Company may suspend or terminate, without refund, any enrollment that it reasonably believes is being shared.
7. COMPANY CONTENT AND PROPRIETARY INFORMATION
7.1 All materials provided in a Program, including curriculum, lessons, recordings, slides, worksheets, prompts, and templates (“Company Content”), are owned by the Company or its guest speakers and are protected by copyright and other laws.
7.2 Participants received a limited, personal, non-transferable, non-exclusive license to access and use Company Content for their own personal, non-commercial creative development.
7.3 Participants may not copy, record, screenshot for distribution, download (except where the Platform allows it), share, resell, publish, teach, or create derivative courses or products from Company Content.
7.4 Participants may not upload Company Content to any artificial intelligence tool or dataset.
7.5 These obligations continue after the Program ends.
8. PARTICIPANT CONTENT AND INTELLECTUAL PROPERTY OF OTHER PARTICIPANTS
8.1 Participants retain full ownership and copyright of the writing and other content they share in the Program (“Participant Content”).
8.2 Participants grant the Company a limited, non-exclusive, royalty-free license to host, display, and store Participant Content within the Program solely to operate it. The Company will not publish or commercially use Participant Content outside the Program without the Participant’s written permission.
8.3 Work shared by other Participants is shared in confidence, for feedback and learning purposes only. Participants agree not to copy, share, repost, publish, adapt, or upload to any artificial intelligence tool another Participant’s work, ideas, or personal information without that Participant’s express written permission.
8.4 Participants represent that Participant Content they share is their own original work and does not infringe the rights of any third party.
8.5 The Company takes reasonable steps to keep the Program private, but it can not guarantee that other Participants or third parties will not copy or misuse Participant Content. Participants share their work at their own risk. The Company is not responsible or liable for the actions of any Participant or third party, including any infringement of a Participant’s intellectual property.
8.6 Participants who believe their work has been misused should report it to info@woodlandwriters.com. The Company may investigate and may remove content or Participants as described in Section 10.
9. COMMUNITY GUIDELINES (RULES OF ENGAGEMENT)
9.1 Participants agree to treat other Participants, guest speakers, and the Company team with respect and kindness.
9.2 Participants may not:
Harass, bully, threaten, intimidate, or demean any person;
Post content that is hateful, discriminatory, defamatory, obscene, or unlawful;
Share another person’s personal information or private messages without consent;
Give critique in a hostile or personally insulting way;
Spam, solicit, or promote products or services without the Company’s permission, and
Violate the confidentiality of the community or any other part of these Terms.
10. REMOVAL FROM A PROGRAM
10.1 The Company reserves the right, at its sole discretion, to remove content and to suspend or remove any Participant, with or without warning, for violating these Terms or for conduct the Company considers harmful to the cohort.
10.2 Participants removed for a violation are not entitled to any refund, remain responsible for any outstanding payment, and may be barred from future Company offerings.
10.3 The Company reserves the right to investigate suspected violations, and Participants agree to cooperate with reasonable requests for information.
11. RECORDINGS
11.1 Live calls may be recorded and made available to Participants in the same cohort as replays.
11.2 By attending a live session, Participants consent to their name, voice, image, and comments being included in the recording for use within the Program. Participants who do not wish to appear may turn off their camera.
11.3 The Company will not use recordings that include Participants outside the Program without their permission.
12. CHANGES OR CANCELLATIONS BY THE COMPANY
12.1 The Company may reschedule individual calls, substitute guest speakers, or make reasonable changes to the Program format, and will give Participants as much notice as practicable.
12.2 The Company may cancel a Program if necessary due to low enrollment, illness, emergencies, or other circumstances. In the event of such cancellation, the Company shall provide a full refund of any fees paid by the participant for the canceled Program.
12.3 The Company shall not be liable for delays or failure to perform caused by events beyond tis reasonable control, including natural disasters, internet or platform outages, or illness.
13. MISCELLANEOUS
13.1 The Company may update these Terms from time to time. Material changes will be communicated to Participants by email or on the Platform. Continued participation after changes take effect constitutes acceptance of the updated Terms.
13.2 These Terms, together with the Company's Terms of Service and the applicable Sales Page, constitute the entire agreement between the Company and Participants with respect to the Program. In the event of any conflict between these documents, these Terms shall control with respect to Program-specific matters, the Terms of Service shall control with respect to general legal terms and conditions, and the applicable Sales Page shall control with respect to the Program's price and included features, unless expressly provided otherwise in these Terms or the Terms of Service.
13.2 By purchasing, joining, or participating in the Program, Participants acknowledge that they have had the opportunity to review and agree to be bound by these Terms and Conditions and the Company's applicable Terms of Service.